Schedule: Full-Time | Monday–Friday | 40 hours per week
We're seeking a detail-oriented Administrative Assistant to join a fast-paced team supporting multiple production locations. This is a contract opportunity. The position is expected to run through December, with the possibility of returning each production season.
This role is ideal for someone who enjoys working in a high-volume office environment, is highly organized, and takes pride in maintaining accurate records while supporting daily operations.
Responsibilities
- Prepare and send daily production reports to project managers.
- Process customer billing for materials and assigned jobs.
- Maintain and update spreadsheets to track production tonnage and related data.
- Enter accounts payable invoices into the accounting system.
- Track and maintain fuel usage records for multiple production locations.
- Balance daily production and billing information to ensure accuracy.
- Answer incoming phone calls and assist with general office inquiries.
- Complete and process required forms and administrative documentation.
- Provide administrative support to the operations and accounting teams as needed.
Qualifications
- Previous administrative, office support, data entry, or accounting support experience preferred.
- Strong Microsoft Excel skills, including data entry and exporting information.
- Experience with accounting software is preferred; experience with Viewpoint is a plus.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Comfortable working in a fast-paced, high-volume office environment.
- Professional communication and customer service skills.
- Ability to work independently while collaborating with the team.
If you're a dependable administrative professional who thrives in a busy environment and enjoys keeping operations organized and running smoothly, we'd love to hear from you!